Top Reasons Why You Should Hire A Wedding Planner

Guest Blog

By Alex From Photo Booth Rental Melbourne

Why Hire a Wedding Planner? 

Many couples find themselves in limbo, trying to figure out whether or not they should hire a wedding planner. This is no surprise since hiring one would mean additional charges – and it is not cheap. Most planners in Australia charge around $2,000 to $4,000. And, if you are trying to plan your wedding on a budget, this additional charge may seem too heavy.

But, have you ever thought why couples still get the services of a wedding event planner even if their rates are not exactly affordable? Why is it that anyone who has hired a wedding planner says that they are worth every cent? What does a wedding planner do that makes them such a wedding necessity?

Well, a lot.

Wedding planners are responsible for putting together all the elements you need to make your wedding dreams come true. She will cover everything from the moment you start planning, the big day itself, and sometimes even until you leave for your honeymoon. This will certainly come in handy for any couple who has to juggle their time for each other, their jobs, families, and social relationships. And, if you are not the organizing type, then a wedding planner is certainly what you need.

Now, if you are still unsure about hiring a wedding planner, here is a list of the top reasons why you should.

Top Reasons to Hire a Wedding Planner

  1. You can save money. Is your budget the main reason you are not sure about hiring a wedding planner? Then, now there’s no need to worry. Planners usually transact with the same people every time they are tapped to do a wedding. And, along with this repeat transactions are discounts that you can enjoy. Not only will this save you money but it will also save you a significant amount of time as well since you don’t need to do extensive research to find the right photo booth supplier, goods hire & other vendors!
  2. For instance, if you don’t have a photographer yet, your planner can refer you to one. Someone she knows who can handle your wedding better than anyone else. And, because they are familiar with each other, it will be easier for her to negotiate in your place and get you a lower price. Or, she can score you extras that you otherwise will need to pay for. Plus, you can ensure that you will only have a reliable professional by your side comes the wedding day since they have worked together before. Also, a wedding planner will help you get your money’s worth and she will help you stretch your budget to more important things. With her help, you can determine which details make more impact and which you can cut off. So, you don’t have to pay for things that you don’t need.
  3. You can relax and enjoy your engagement. Planning a wedding can be very stressful. But, you don’t have to bear with that kind of frustration and you can simply let someone else handle the planning for you. From choosing your decors to meeting and booking vendors, a wedding planner can stand in your place. So, you and your partner can have all the time to enjoy your engagement and have fun attending wedding showers and parties. And, you can both show up on your wedding day relaxed and stress-free… just as you should be!
  4. You don’t have to worry about anything during your big day. Weddings are unpredictable and even when you have planned yours for a year, there’s just no saying what will happen during the big day itself. So, it helps to have someone – who knows what she is doing – there and ready for anything.
  5. A planner will take control of everything at your wedding, from decors, communicating with your vendors, and what needs to be done at the venue. With her around, you can ensure that everything will run smoothly and that issues will be taken care of. So, all you have to do is look pretty or dashing, say “I do”, and seal your marriage with a kiss!

Achieving the Wedding of your Dreams

With the help of a wedding planner, achieving the wedding you have always envisioned will be easier and more attainable. And, this is because a wedding planner will focus just on you and your big day, unlike other vendors who have to cater to several weddings every day. Once you hire the services of a wedding planner, she will ensure everything is according to your vision, taste, and your expectations.

I Should Have Hired A Wedding Planner

REAL STORY

Some ten years ago as my husband and I were planning our wedding, he suggested that we should hire a wedding planner. I promptly said no, thinking we didn’t need one nor could afford one. To be honest, I had no idea what a wedding planner even did and how they could have helped us. If I knew then what I know now, how a wedding planner could have saved us significant time and money, I’d say that I couldn’t afford not to hire one!

We were a busy young couple building our home and running a business. We had limited time to devote to planning our wedding and ended up selecting the first suppliers we contacted without comparing our options. Even if we did make time to shop around, we didn’t have any leverage to negotiate or knowledge of what to be looking for!

As an experienced events professional now, I wish that I had invested in a planner, believing that not only would we have had more time and money to ourselves but that their knowledge, advice, guidance and expertise would have been invaluable. After helping our clients with tailored supplier recommendations and using our industry expertise to allow them to save money in one area so they can afford to splurge in another, I wish that I had been able to reap the same benefits 10 years ago. I can’t even imagine what it would have been like if we had had children along with the house build and the business!

If this sounds like you, we’d love to chat.

Budget, Budget, Budget!

Every wedding or event needs a clearly defined budget. Whether it’s $1,000 for a small private function or $50,000 for a wedding, having a budget will help guide your decisions while not breaking the bank.

Did you know that in 2018, the average Australian wedding spend is $55,000? Wow! For a lot of couples, that’s simply not affordable, feasible or smart, especially if you have a family, a mortgage or other more pressing expenses. Maybe you have financial help from parents or family, but even still, there’s no need for you or your family to be left with significant debt well after your event is completed. Your budget should work for you and your partner while allowing you to meet your other financial deadlines or goals as well. Besides, there are no awards for the best or most expensive wedding!

Before you begin planning your event, make sure you sit down with your partner to ensure you’re on the same page. Consider different factors like the size of your guest list and bridal party, your intended style of food and beverage service, and any other major expenses like accommodation or a marquee. You should also clearly define what your budget will cover. Will it cover the on-day expenses only? Or will it include attire, accommodation, pre & post event celebrations or your honeymoon too?

It may be wise to include other key financial contributors in this conversation too. Knowing exactly what everyone is prepared to contribute (either financially or in-kind) might save you from awkward conversations or unexpected expenses down the track. For example:

  • You have a parent who is prepared to cover the bar tab. Is this truly regardless of the cost or does this offer have an upper limit? In their head, your parent might estimate this will be a $3,000 expense but if your guests are heavy drinkers who will push this to $5,000, who is paying the extra $2,000?
  • Your friend has offered to lend you their backyard for a home-style wedding. Will they allow guests to use the indoor toilets or the caterers to work out of the kitchen? Or will you need to hire toilets and a pop-up kitchen? Will your friends be preparing and maintaining the lawn ahead of the wedding or is that your expectation and responsibility?

Having these honest conversations up front will help manage everyone’s expectations.

There are many ways to bring your event together within your budget, a big part of which is choosing the right vendors and suppliers. We’re hugely passionate about helping you stick to your budget; we’ll recommend the most suitable suppliers for you and negotiate depending on your needs and vison. We can make tailored budget saving recommendations, whether it’s finding the more affordable day or season for your event, or helping you take advantage of supplier specials and promotions.

If you have are planning an upcoming event and want expert advice and guidance on how to stick to budget, we’d love to hear from you!

There Are No Rules In Weddings

As wedding and event planners, we are always happy to offer advice to our clients. Often we remind you that there are no rules in weddings!

Recently, a groom-to-be and his mother asked my opinion on whether having his father as a groomsmen was okay. While it is not a common first choice (with most opting to select mates or brothers), I reassured him that there is no rule book for weddings and if he wants his dad by his side, then why not! It’s a beautiful way to really honour that evidently important relationship.

We’re seeing this ‘no rules’ principle appear in the bridal party in other ways too: uneven numbers on each ‘side’, bridesmen, groomsmaids, mismatched attire and sometimes even no bridal party at all! Do you hate cake but love cheesecake? Why not cut into your favourite cheesecake instead. Or maybe you have two left feet and the idea of an all-eyes-on-you first dance terrifies you. Try a first song, where all the guests are invited to the dance floor for a slow dance so your first dance as a couple becomes more of a group activity.

At the end of the day, it’s your day and these choices that some may call ‘untraditional’ generally bring out the best of you as a couple while making your day unique and special. If you make decisions intentionally, ones that feel completely true to you, your personality and your love story, you will look back on your wedding day fondly and with no regrets.

We love hearing the new and creative ideas that couples come up with. Do you have an unconventional idea that you want advice on or need help to pull together? We look forward having you tell us all about it!